About us:
Glitch Productions is an independent animation studio based in Australia making original, long form animated shows distributed on Youtube. Our channel has over 10 million subscribers, tens of millions of views per episode and is still growing strong. Our studio is filled with incredibly talented and passionate artists that are determined to change the way animation is produced and treated in the industry. Our latest IP; Digital Circus, has amassed over 300 million views on the pilot alone and we have a lot more still to come.
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Job Information:
Glitch Productions is seeking an innovative and initiative-driven Office Assistant to expand the office culture for our vibrant and growing team. Based onsite, you will work closely with our Head of Operations to implement initiatives and processes that enhance office efficiency, foster team collaboration, and ensure the seamless functioning of our dynamic workspace. Your role will be pivotal in creating a positive environment that supports both our creative endeavors and operational excellence.
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Your duties will include:​
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Providing comprehensive support to executives and team members.
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Managing calendars, scheduling appointments, organising meetings, and arranging travel logistics.
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Overseeing office operations, including procurement and organisation of supplies, equipment, and facility maintenance.
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Assisting in the planning and execution of team events, off-site activities, and company functions.
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Preparing, reviewing, and distributing correspondence, reports, and presentations with a high degree of accuracy and professionalism.
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Liaising with vendors, building management, mail services, and other external partners to ensure seamless office operations.
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Maintaining discretion and confidentiality while handling sensitive information.
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Supporting office projects through research, coordination, and follow-ups to ensure timelines and quality standards are met.
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Performing other administrative tasks as assigned to contribute to a productive and efficient workplace.
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The ideal candidate will have:
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Proven experience in an administrative, personal assistant, or office management role.
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Exceptional organisational and multitasking abilities with strong attention to detail.
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The ability to handle sensitive and confidential information with professionalism.
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Proficiency in Google Workspace (Docs, Sheets, Calendar) and familiarity with project-driven environments.
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A proactive mindset, demonstrating the ability to anticipate needs and independently resolve issues.
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Strong interpersonal skills with the ability to build and maintain effective relationships across teams and external partners.
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Bonus Skills
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Excellent written, verbal, and interpersonal communication skills.
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Strong stakeholder management and time management skills.
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An understanding or experience with the arts, animation, gaming, and/or ‘internet nerd’ culture.
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Be extremely organised and have a strong work ethic.
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Engaging personality and willingness to learn.
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Positive, go-getter attitude with a passion for making things.
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What We Offer
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A competitive starting salary with reviews every 6 months.
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A flexible work arrangement and schedule, with options for work from home and flexi-hours.
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A casual and fun office environment where individual input is valued.
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Regular work functions and free entry to conventions and events.
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Relocation assistance for workers wishing to move to Sydney.
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Close to public transport with onsite parking.
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Paid for gym memberships.
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Regular company breakfasts/lunches.
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A diverse team that values independent input and career development.
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Our Values
Glitch Productions has an art-first mindset. Regardless of which team we’re in, every single team member’s core mission is to create the best art possible, and delight our audience that has given us so much. We achieve this mission through our values:
Passion: First and foremost, every team member has a passion for the work we do and why we do it. It’s what allows us to contribute our creative energy, pitch new concepts, and give everything we make a personal touch that resonates with our fans.
Innovation: From cobbling together sets in a living room, to inventing new pipelines using breakthrough technology, we have always had a focus on innovation and new ideas. We always try to push the boundaries of our industry and keep things fresh and exciting for both the team and our audience.
Teamwork: Animation takes a big team of incredibly talented people and everyone is always ready to pitch in and lend a hand. We believe that our diversity and range of skills are what allows us to create works none of us could do on our own.
Integrity: Our integrity is the heart of our core mission. It’s what allows us to do right for our projects and for each other.