About us:
Glitch Productions is an independent animation studio based in Australia making original, long form animated shows distributed on Youtube. Our channel has over 10 million subscribers, tens of millions of views per episode and is still growing strong. Our studio is filled with incredibly talented and passionate artists that are determined to change the way animation is produced and treated in the industry. Our latest IP; Digital Circus, has amassed over 300 million views on the pilot alone and we have a lot more still to come.
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Job Information:
Glitch Productions is seeking a highly organised and proactive Personal Assistant to the CEO to provide executive-level administrative, personal, and office support. Based onsite, this role will be instrumental in optimising the CEO’s time, managing both business and personal administration, and overseeing key office management responsibilities. This is a unique opportunity to contribute to an engaging environment to streamline operations and ensure seamless daily coordination.
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Your duties will include:​
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Providing comprehensive support as the primary liaison between the CEO and all stakeholders.
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Managing the CEO’s personal and professional calendars, scheduling, appointments, meetings, and travel, ensuring seamless coordination.
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Overseeing office operations, including procurement and organisation of supplies, equipment, and facility maintenance.
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Assisting in the planning and execution of team events, off-site activities, and company functions.
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Preparing, reviewing, and distributing correspondence, reports, and presentations with a high degree of accuracy and professionalism.
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Liaising with vendors, building management, mail services, and other external partners to ensure seamless office operations.
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Maintaining confidentiality while handling sensitive information with the highest level of professionalism.
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Supporting office projects through research, coordination, and follow-ups to ensure timelines and quality standards are met.
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Supporting ad hoc projects that contribute to the CEO’s efficiency and overall business operations.
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The ideal candidate will have:
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Proven experience in an administrative, personal assistant or office management role.
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Exceptional organisational skills, with the ability to multitask and prioritise effectively.
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High level of discretion and professionalism when handling confidential information.
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Proficiency in Google Workspace (Docs, Sheets, Calendar) and familiarity with project-driven environments.
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A proactive and problem-solving mindset, demonstrating the ability to anticipate needs and independently resolve issues.
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Excellent time management skills with the ability to prioritise effectively.
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Strong interpersonal skills with the ability to build and maintain effective relationships across teams and external partners.
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Ability to work onsite and be flexible to support the CEO’s changing priorities.
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Bonus Skills
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Excellent written, verbal, and interpersonal communication skills.
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Strong stakeholder management and time management skills.
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An understanding or experience with the arts, animation, gaming, and/or ‘internet nerd’ culture.
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Be extremely organized and have a strong work ethic.
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Engaging personality and willingness to learn.
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Positive, go-getter attitude with a passion for making things.
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What We Offer
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A competitive starting salary with reviews every 6 months.
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A flexible work arrangement and schedule, with options for work from home and flexi-hours.
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A casual and fun office environment where individuality is celebrated.
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Regular work functions and free entry to conventions and events.
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Close to public transport in the heart of Parramatta CBD.
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Paid for gym memberships.
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Regular company breakfasts/lunches.
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A diverse team that values independent input and career development.
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Our Values
Glitch Productions has an art-first mindset. Regardless of which team we’re in, every single team member’s core mission is to create the best art possible, and delight our audience that has given us so much. We achieve this mission through our values:
Passion: First and foremost, every team member has a passion for the work we do and why we do it. It’s what allows us to contribute our creative energy, pitch new concepts, and give everything we make a personal touch that resonates with our fans.
Innovation: From cobbling together sets in a living room, to inventing new pipelines using breakthrough technology, we have always had a focus on innovation and new ideas. We always try to push the boundaries of our industry and keep things fresh and exciting for both the team and our audience.
Teamwork: Animation takes a big team of incredibly talented people and everyone is always ready to pitch in and lend a hand. We believe that our diversity and range of skills are what allows us to create works none of us could do on our own.
Integrity: Our integrity is the heart of our core mission. It’s what allows us to do right for our projects and for each other.
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At Glitch Productions, we’re passionate about fostering a diverse and inclusive workplace that reflects our values as a creative studio.
We hire based on skills, passion and potential, and celebrate the diverse perspectives that make our team stronger. We welcome people of all races, genders, sexual orientations, gender identities, ages, educational backgrounds, abilities, and experiences.
Simply put, if you’re a good person and share our passion for animation, we want to hear from you!
Note to recruiters: At this time, we kindly request that agencies do not reach out regarding this position.